I had my usual office hours this morning; I'd just finished talking with a student, and moved the computer mouse to change from the screensaver to open email thing, where I saw an appointment pop up. Usually, the only way the computer email appointment thing pops up is when I make arrangements for a class to go to the library for library instruction, and the librarian sends a request, and I accept it, and then it goes on my system calendar. Other than that I don't use the calendar.
Instead, I have this amazing little paper thing that I carry with me and write in. I can flip back and see when I had an appointment; I can flip forward and see when I'm able to give blood again, when birthdays are, all sorts of stuff. (Yes, I have to write that in every year, but it takes about fifteen minutes all told, and it's not that hard. And I get to use different colors for different things, which is fun.)
The people who use the system calendar thing tend to be administrators whose secretaries control their appointment calendar. Everything goes on there, and then the administrator opens their iphone or whatever during meetings and flips through instead of paying attention. (Not that I'd notice, except, yes, it happens way more often than students disrupting things with texting.) But, since I don't synch my life with the computer nor do I have a secretary to control my appointments, I don't use the calendar.
Anyway, there's this appointment that's been made, by someone whose name I don't recognize, and I'm just starting to process that I don't know what the heck this is about, when a person walks into my office and says she has an appointment, that she just made it on the computer.
Um, no. The computer doesn't run my life like that, sorry. But, it is office hours, so I take care of her advising needs (and alas, I'm guessing she thought I was a little brusque).
She said that the office of [administrators] told her to make appointments this way and that she could see my free time, so she made an appointment.
I seriously don't have any clue how she did it. I can't figure out that same information by looking at my calendar, nor could the department admin assistant who usually knows how to do stuff.
I don't know if the office of [administrators] is able to check schedules, including office hours, or if she just chanced to make an appointment during what are my regular office hours.
But I sure wish I could figure it out, because I hope no one else creates an appointment and then thinks I should be bound by it. (There's a lot of time that might show on a computer schedule as "free" that's really totally scheduled into meetings or conferencing or something. Or if it's really free, I might even step out of the office and grade at home in my PJs.